Mac & Clay · Wedding party tracker

Client type and problem

Formal-wear store · Kentucky (United States)

The store team tracked wedding parties in spreadsheets and retyped every order into Shopify at payment time. Party members came in to be measured on different dates, in several stores, and nobody had an overview of the weddings at risk.

The store needed a simple staff tool with roles (owner, coordinator, location lead, staff), automatic reminders and zero double entry.

What we built

• Dashboard: active weddings, next 30 days, check-ins due, pending review, rentals out, filters by store and stylist
• Wedding page: couple, date, store, party members, measured or ordered status, printable sheet and summary
• Measurement entry per member with scheduled snapshots; activity log attributed to the logged-in user
• Check-in timeline with e-mail alerts (Resend) and SMS (Twilio): new wedding, intake, measurements complete, note added
• Shopify sync: a draft order is created and updated automatically for each member, pay link by SMS, late fees, conversion to an order seven days before the wedding, balance reflected in the tool
• Admin: users and roles, configurable catalog, notifications, reports, sync status

What carries over to the DRC

• Roles and permissions per store: the same model as a school with several sites or a distributor with several depots
• Automatic SMS and e-mail notifications at every step, with no staff action
• Integration with the existing till rather than replacement: staff keep their habits
• Staging environment with its own database to test without risk

Deployment

• Next.js 14 on Vercel, database and authentication on Supabase
• Staging branch deployed separately, with its own Supabase project and the Shopify test store
• Environment variables per environment, no secret in the code
• Scheduled jobs for Shopify sync and measurement snapshots

Monitoring

• Timestamped activity log on every wedding
• Shopify sync status page for the administrator
• Automated tests for the Shopify sync
• Written guides for staff and for deployment, handed to the client

Timeline and price

in production, evolving · on quote · ongoing development

Tech stack